Santa Clara Property Management

We Can Help Manage Your Santa Clara Rental Property

Tenant Application Process

• Perform a background check to verify identity, income, credit history, rental history, contact and speak with current landlord and current employer etc.
• Notify Owner of applicants and include them in the decision making process.

Move In

• Draw up leasing agreement with agreed move in date
• Continue to market until deposit is received at the office.
• Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance. Grant access to Tenant Portal website.
• Ensure all agreements have been properly executed
• Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
• Collect first months rent and proof of renters insurance at move in if not yet received.

Rent collection

• Receiving rent
• Follow up with late payments
• Sending out pay or quit notices
• Enforcing late fees

Annual and Safety Inspections

• Perform annual safety inspections (inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
• Send owner reports on the condition of the property

Accounting Services

• Provide accounting property management services
• Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)
• Detailed documentation of expenses via invoices and receipts
• Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
• Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
• Advise owner on relevant tax deductions related to their rental property
• Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses

Maintenance, and Upkeep

• Establish a preventative maintenance policy to identify and deal with repair needs
• Provide a network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
• Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
• Maintain and Provide Gardening Service (owners expense)
  • Landscaping
• Maintain and monitor a 24 hour emergency repair hot-line
• Larger renovation or rehab projects
  • Provide recommendations on how the project can maximize rental income.
  • Prepare preliminary cost estimates
  • Get multiple independent bids for the work
  • Act as general contractor overseeing the work

Move Out

• Inspect unit and fill out a report on the property's condition when the client moves out
• Provide tenant with a copy as well as estimated damages
• Return the balance of the security deposit to the tenant
• Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs
• Clean unit and perform any needed repairs or upgrades
• Re-key the locks
• Put the property back on the market for rent

Testimonials

• " I only have high praises for Don. He is highly knowledgeable in rental and real estate properties. He was easy to work with. He went out of his way to help me with a rental property and anticipated all of my needs. I find him very efficient. He was easily accessible to work around my busy schedule. "
  - Carl G | Client since 2005

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• " What I like about DWM Properties Inc. is they tend to stay on top of changing trends and technology. Most recently they teamed with a property management system to help them "Go Green". We are seeing this more and more with a number of companies in Silicon Valley and at DWM Properties Inc. not only are they saving resources we can actually see everything regarding our property on one page. The staff at DWM are very helpful and will keep me posted on all activity. I certainly would recommend them. "
  - Craig H | Client since 2004
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Frequently Asked Questions

• Q: When do you collect rent?

  A: Rent is due by the 1st of the month and payments will be posted to the owners account no later than the 15th of the month. 
• View All >>

Santa Clara Area Information

The first European to visit the valley was José Francisco Ortega in 1769. He found the area inhabited by Native Americans, whom the Spanish called the Costanos, "coast people", later known as the Ohlone. The Spanish began to colonize California with 21 missions and the Mission Santa Clara de Asis was founded in 1777.

In 1846, the American flag was raised over Monterey and symbolized the transfer of the sovereignty of the California Republic over to the United States of America. In 1851, Santa Clara College was established on the grounds of the original Mission. In 1852, Santa Clara was incorporated as a town; it became state-chartered by 1862.

For the next century the economy centered on agriculture since orchards and vegetables were thriving in the fertile soil. By the beginning of the 20th century, the population had reached 5,000 and stayed about the same for many years.

Areas We Service

• Los Gatos
• Saratoga
• Cupertino
• Sunnyvale
• San Jose
• Campbell
• Los Altos
• Palo Alto
• Mountain View
• Woodside
• Atherton
• Los Altos Hills
• Santa Clara
• Almaden
• Willow Glen
• Morgan Hill
• Los Gatos Mountains
• Santa Cruz
• Menlo Park